Current Job Openings:

 

Full-time Administrative/bookkeeping Assistant


We are seeking a motivated Administrative/Bookkeeping Assistant to join our administrative team in Vancouver, B.C. The position offers an excellent opportunity for a candidate with a varied background that includes both administrative skills and accounts payable/receivable experience. This is a brand new position to expand our administrative team to match the needs of our growing firm.

Responsibilities:

The Administrative/Bookkeeping Assistant will be directly assisting the Office Manager with Accounts Receivable, Accounts Payable, general bookkeeping functions, document preparation, and general administrative duties. Specific duties include:

  • Posting vendor bills, reconciling vendor statements to ensure accuracy, and preparing payments in a timely manner.
  • Ensuring that receivables are collected promptly, including following up on the collection of outstanding accounts.
  • Client invoicing, bank deposits, and bank and petty cash reconciliations.
  • Reviewing employee timesheets for accurate project reporting and invoicing.
  • Collaborating with the company accountant at year end.
  • Company document preparation (fee proposals and professional letters), editing, and proofreading.
  • Ensuring that professional engineering licenses and company certifications, software licenses, business licenses, and alarm permits are up to date.
  • General marketing and advertising, including the company website (powered by Squarespace) and company brochure.
  • General office administrative duties as assigned (data and file management, data entry, etc.).
  • Supporting other departments and staff when required (answering, screening, and forwarding incoming calls while the receptionist is away/on break; conducting research, etc.).

Skills and Experience:

  • The successful Administrative/Bookkeeping Assistant must have at least two years previous experience in office administration and bookkeeping.
  • Knowledge and understanding of Accounts Payable, Accounts Receivable, and bookkeeping practices.
  • Technical proficiency with Microsoft Office (Outlook, Word, and Excel), Windows PC, and QuickBooks Professional (experience with other accounting software is acceptable), and able to type at least 60 wpm.
  • Experience with Deltek Vision is not required, but would be considered a valuable asset; otherwise, on the job training will be provided while our firm transitions from QuickBooks Professional to Deltek Vision in the coming months.
  • A positive team player with the ability to work in a fast-paced environment, managing multiple tasks, priorities, and deliverables, with minimal supervision.
  • Detail-orientated with excellent critical thinking, interpersonal skills, and organizational skills.
  • Provide a high degree of accuracy and completeness in work and be accountable for schedule and efficiency.
  • Fast learner who can communicate effectively both verbally and in writing to coordinate with internal staff and clients.
  • Willingness to learn on the job, ask questions and assume responsibility.
  • Maintain quality of confidentiality regarding sensitive information.
  • Dependable, motivated, and willing to work extra hours when required.

The successful candidate will be a highly motivated self-starter who consistently demonstrates professionalism and has a desire to grow both professionally and personally. This person is a team player, always shows a positive attitude towards clients, and strives for constant improvement in process and delivery.

If this sounds like you, we want to meet you! Please send applications via email to contact@bmzse.com and include your resume and cover letter in PDF format with "Administrative/Bookkeeping Assistant" in the subject line.

No phone calls, please. We appreciate the interest of all applicants; however, only those short-listed, will be contacted for an interview.